TLIP2017 — Maintain control of records

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What an assessment for TLIP2017 must cover

43 assessable components: 5 elements (20 performance criteria), 16 performance evidence and 7 knowledge evidence requirements. An audit-defensible tool maps every question and task back to these — that mapping is the coverage matrix Auditori generates alongside the assessment.

Elements & performance criteria

1 Track record

1.1Unique record identifier to be located is determined from request or instructions
1.2Location of record is obtained from records system in accordance with records system rules and organisational procedures
1.3History of record location is obtained from records system in accordance with records system rules and organisational procedures
1.4Information about record is obtained from records system in accordance with records system rules and organisational procedures
1.5Information about record is updated and amended in accordance with organisational procedures
1.6All transactions on the records system are completed within the designated timeframe

2 Conduct a file audit

2.1Files are physically located with action officer and in storage areas, in accordance with supervisor instructions
2.2Discrepancies between nominal and actual record locations are identified
2.3Supervisor is clearly/specifically informed/notified of any discrepancies and/or issue
2.4Unacceptable record keeping practices are observed and noted during audit activities, in accordance with organisational procedures
2.5Information about any anomalous record is updated and amended in accordance with organisational procedures
2.6Reconciliation statement is prepared and forwarded to supervisor in accordance with organisational procedures and records system procedures

3 Prepare reports from records system

3.1Reports are prepared from system in accordance with supervisor instructions or requests
3.2Reports are prepared in accordance with workplace procedures and records system procedures
3.3All reports from the records system are prepared within the designated timeframe

4 Prepare staff lists

4.1Staff and user lists are checked and updated to accord with the current locations and designations of organisational staff members in accordance with supervisor instructions
4.2Staff and user lists are duplicated and circulated to all those requiring copies, in accordance with supervisor instructions

5 Implement disaster recovery procedures

5.1Policies and procedures are identified for disaster recovery
5.2Recovery actions are undertaken in accordance with workplace procedures and scope of authority
5.3Appropriate personnel are informed of actions taken in accordance with workplace procedures

Performance evidence

adapting to differences in equipment in accordance with standard operating procedures
applying precautions and required action to minimise, control or eliminate hazards that may exist during work activities
communicating and working effectively with others when maintaining control of records
completing documentation related to maintaining control of records
identifying, selecting and using equipment efficiently and effectively for maintaining control of records
implementing contingency plans
maintaining security and confidentiality of material
modifying activities depending on operational contingencies, risk situations and environments
monitoring and auditing records
monitoring and prioritising work activities in terms of planned schedule
operating electronic communications equipment to required protocol
planning own work including predicting consequences and identifying improvements
preparing relevant reports
reading, interpreting and applying instructions, legislation, procedures and information relevant to maintaining control of records
reporting and/or rectifying identified problems promptly, in accordance with regulatory requirements and workplace procedures
using a range of information technology devices including computers, radio frequency devices, electronic data exchange systems.

Knowledge evidence

housekeeping standards and procedures
operational workflow within a records management system
operational work systems, equipment, management and site operating systems for maintaining control of records as part of a records management process
problems that may occur with maintaining control of records and appropriate action that can be taken to resolve these problems
regulations relevant to maintaining control of records as part of a records management process
types of equipment used in maintaining control of records and the precautions and procedures that should be followed in their use
workplace procedures and policies for maintaining control of records including policies on confidentiality and security of information and records.

Unit content sourced from training.gov.au — © Commonwealth of Australia, licensed under CC BY 4.0. Auditori is not affiliated with the Department of Employment and Workplace Relations.

See what you get before you start

Real, unedited Auditori output (RIIHAN201E shown), branded for a sample RTO:

Questions about assessing TLIP2017

What does an assessment tool for TLIP2017 need to cover?

To satisfy the Principles of Assessment and Rules of Evidence, an assessment for TLIP2017 needs to address all 43 unit components: 5 elements with 20 performance criteria, 16 performance evidence requirements, 7 knowledge evidence requirements, and the foundation skills. A coverage matrix mapping each question and task to these components is what an auditor looks for.

How does Auditori generate an assessment tool for TLIP2017?

Auditori pulls the current release of TLIP2017 from training.gov.au and generates a complete package: candidate assessment, assessor guide with model answers and observation criteria, and a coverage matrix mapping every component. A suitably qualified person then reviews and approves the draft in a built-in workflow — consistent with ASQA's guidance on AI use in VET — before export as branded PDF and editable Word.

Is the first assessment tool really free?

Yes. Every new account includes one free credit — enough to generate the complete assessment tool for TLIP2017 — with no card and no subscription required. After that it's pay-as-you-go per unit.

Can I check my existing TLIP2017 assessment instead of generating a new one?

Yes — upload your existing assessment or learner guide and Auditori maps it against every element, performance criterion, PE and KE of TLIP2017, showing exactly what's covered and what's missing. Mapping costs a quarter of a credit.

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